Can I download the commercial invoice as a PDF?

Yes. Nestaon lets you enter shipment details, check a live preview and download the completed commercial invoice as a PDF.

Is an HS code required on a commercial invoice?

HS codes are commonly requested for customs classification. The exact requirement depends on the goods, destination and shipping procedure, so confirm it with your carrier or customs adviser.

Free online export tool

Commercial invoice generator for export shipments

Q: What is a commercial invoice?

A commercial invoice is a sales and customs document that records the exporter, buyer, goods, quantity, value, currency and shipment terms for an international transaction.

Create a clear commercial invoice without formatting spreadsheets. Enter exporter, consignee, shipment and product details, check the live preview and download your PDF.

Create commercial invoice → View invoice guide

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Commercial invoice basics

What is a commercial invoice?

A commercial invoice records the sale of goods sent from an exporter to an overseas buyer. Freight forwarders, carriers, customs brokers and customs authorities use its information to identify the parties, understand the goods and assess the declared transaction value.

It is different from a normal domestic tax invoice because an export invoice usually needs shipping details such as country of origin, destination, Incoterm, transport method and an HS code for each product. The invoice should agree with the related packing list, especially for product descriptions and quantities.

Complete the form

Information to include

Exporter detailsCompany name, address, email, phone and GST or tax ID where applicable.
Buyer or consigneeThe overseas recipient’s correct legal name and complete delivery address.
Invoice referenceA unique invoice number, issue date, destination country and currency.
Shipment informationTransport mode, Incoterm, country of origin and AWB, BL or tracking reference.
Product linesClear goods description, HS code, quantity, unit, unit price and line value.
Charges and totalsFreight, discount and the final invoice value in the selected currency.
NotesRelevant payment terms, order reference or shipping instructions.
DeclarationA truthful declaration appropriate to your transaction and local requirements.

Three simple steps

How to make your export invoice

Enter the parties

Add the exporter, buyer, invoice reference and shipment details requested by the guided form.

Add the goods

List each product with a specific description, HS code, quantity, unit and declared price.

Review and download

Check names, totals, currency and shipping terms in the preview before saving the PDF.

Common questions

Commercial invoice FAQ

Is this the same as a proforma invoice?

No. A proforma invoice is generally issued before the final sale as a quotation or preliminary document. A commercial invoice records the actual transaction and declared value of shipped goods.

Can I add shipping charges and discounts?

Yes. Nestaon includes separate freight and discount fields and calculates the final total automatically.

Does the invoice need to match the packing list?

Yes. Product descriptions and quantities should be consistent. The packing list adds physical information such as packages, dimensions, net weight and gross weight.

Is every export country’s format identical?

No. Required wording and documents can vary by destination, commodity, carrier, payment arrangement and local law. Check your final document with the relevant shipping or customs professional.

Important: Nestaon helps prepare documents but does not provide customs, tax or legal advice. Verify the required fields and declarations for your shipment before use.

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Create your commercial invoice now

Fill the form, review the document and download your PDF.

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