Missing units
State whether dimensions use centimetres, inches or another unit and whether weight is in kg or lb.
Shipping document guide
Export packing list template for international shipments
Use this practical packing list format to record cartons, contents, dimensions, net weight and gross weight. Create the completed document online and download a clean PDF.
Suggested format
Packing list sections
1. Document reference
Use a unique packing list number and date. Where possible, include a reference that connects the document with the commercial invoice, sales order, AWB or bill of lading.
2. Exporter and consignee
Enter complete names and addresses for the sender and overseas recipient. The party details should agree with the related invoice and shipping instruction.
3. Shipment information
Record the destination, country of origin, transport method, Incoterm and shipping reference. These details identify the movement connected to the package table.
4. Package table
Group the cargo logically by carton, box, drum, bag, crate or pallet. For each group, add a useful description, number of packages, net weight, gross weight and dimensions with the unit of measurement.
5. Totals and notes
Check that total packages, total net weight and total gross weight match the actual cargo. Add relevant marks, handling instructions or package references in the notes when required.
Avoid preventable errors
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Common packing list mistakes
Net and gross reversed
Gross weight should include the packaging and should not be lower than the net weight.
Wrong package count
Compare the total with the actual labelled cartons, pallets or other shipping units.
Invoice mismatch
Descriptions and quantities should agree with the related commercial invoice.
Unclear grouping
Separate different package types or product groups so a handler can understand the cargo.
Incomplete addresses
Use the same complete exporter and consignee identities across the shipment documents.
Note: Packaging and document requirements vary by carrier, destination and goods. Confirm the final format with your freight forwarder, buyer or customs adviser.
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